Gyanotsav 2026

Gyanotsav is organised by the students and staff of Gyan Ganga Group of Institutions. This policy explains how we handle personal information collected through the fest website, student accounts, registrations, pass sales and on-campus check-in.

Information we collect

We only ask for what we need to run the fest and keep attendees safe. Each event asks for some of the following.

Identity details: name, college, enrolment number, course or branch, year or semester, city and gender.

Contact details: email address and mobile number.

Event details: the events you register for, your answers to an event’s own registration questions, team members you add, check-in times and results.

Payment details: pass type, amount and transaction reference. Card and UPI details are handled by our payment partner, Razorpay, and never reach us.

Account details, if you create an account: your name, email address and password. We store only a scrambled (hashed) form of the password, never the password itself.

Google user data (Sign in with Google)

Gyanotsav lets you sign in with your Google account. This section explains how we access, use, store, share and delete the Google user data we receive.

Data we access: when you choose “Continue with Google”, Google shares only your name, email address and profile picture with us (the openid, email and profile scopes). We do not request access to your Gmail, Google Drive, contacts, calendar or any other Google data.

How we use it: only to create your Gyanotsav account and sign you in, to link your account to event registrations made with the same email address, and to show you your registrations and e-passes. We do not use Google user data for advertising, and we do not use it to train AI or machine-learning models.

How we store it: in our account database on servers managed by the organising committee, protected by encrypted connections and access control. Google never shares your Google password with us.

How we share it: we do not sell, rent or share Google user data with anyone, except where the law requires it.

Retention and deletion: we keep it while your account exists. Email gyanotsav@ggits.org to delete your account, and we will delete your Google user data within 7 working days. You can also remove Gyanotsav’s access at any time from your Google Account (Security → Your connections to third-party apps & services).

Gyanotsav’s use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

How we use your information

To confirm registrations, issue passes and verify entry at the gate.

To let you sign in and see all your registrations and e-passes in one place.

To send emails about events you joined: confirmations, passes, schedule or venue changes and results.

To prepare certificates and prize distribution.

To improve future editions using anonymised attendance data.

Cookies and analytics

When you sign in, we set a cookie that keeps you signed in across gyanotsav.com and its subdomains for up to 30 days. It is used for nothing else, and signing out removes it.

We use Vercel Web Analytics to count page visits. It does not use cookies and does not identify you.

Photos and media

Gyanotsav is photographed and filmed by the official media team. Images may be used on the fest website, social media and college publications. If you would like a specific photo of you removed, email us and we will take it down within 7 working days.

Storage and security

Registration and account data is stored on servers managed by the organising committee, behind encrypted connections and staff sign-in. Only organising staff can view participant details, and event coordinators only see the events they run.

How long we keep it

We keep your account until you ask us to delete it. We keep registration records for 12 months after the fest to issue certificates and handle queries, then delete or anonymise them. Payment records are kept for as long as accounting and tax laws require.

Your rights

Ask for a copy of the information we hold about you.

Correct details that are wrong or outdated.

Ask us to delete your account and your data. Payment records the law requires us to keep are kept until that period ends.

Unsubscribe from fest emails at any time.

Contact us

For any privacy request, including deleting your account, email gyanotsav@ggits.org with the subject line "Privacy" from the address you registered with. We reply within 7 working days.

PRIVACYPOLICY